Download Bills - aksoftwares.in

Index
Description
Page No.
1) Introduction and case studies.
2
2) Settings in Miracle
3
3) Opening Balance with Bill to Bill
7
4) Transactions with Bill to Bill details
11
5) Adjustment wise Report
19
6) Advance Payment
20
7) On Account
24
8) Total No. Of pages
28
Created By
:
Kunal Chavda ( Dealer Support )
Finish Date
:
23 Aug 2014
Last Modify Date
:
Introduction:
This is one type of balance method implement specially for making the adjustment against the bills of
customer.
Case Description:
Suppose one of the customers is purchasing goods from you. You sell him good on debit.
So the list of bills will be
Party name
Bill No.
Amount
Date
KK Enterprise
t-1
45000
1-3-2014
KK Enterprise
t-2
8000
15-3-2014
KK Enterprise
t-3
12000
3-7-2014
KK Enterprise
t-4
10000
13-7-2014
So the KK Enterprise is your party he is paying you a sum of Rs. 30000 to you. Now if you want to adjust this amount against
his bills you do it by using Bill to Bill payment method.
Now you can adjust your bills for the amount given by the KK Enterprise.
Party name
Bill No.
Amount
Date
KK Enterprise
t-1
45000
1-3-2014
KK Enterprise
t-2
8000
15-3-2014
KK Enterprise
t-3
12000
3-7-2014
KK Enterprise
t-4
10000
13-7-2014
So after making adjustment you have only one bill pending for KK Enterprise.
Party name
Bill No.
Amount
Date
KK Enterprise
t-1
45000
1-3-2014
Settings in Miracle:
To implement Bill to Bill in Miracle follow the following steps given below.
Step 1:
Go to Setup->Company Setup
Step 2:
In company setup select Advance setup and set yes in Bill to Bill outstanding
Step 3:
Press esc to close window and Select yes in save setting box when appears.
Step 4:
Go to Master->account to create party account.
Step 5:
Go to Master->account to create party account we are creating KK Enterprise as Sundry debtors.
You only have to select bill to bill in balance method.
So these setting you have to make in miracle


Enable bill to bill outstanding in company setup
Set balance method in party account creation.
Let’s see the effects and Changes.
As you implement all the necessary setting for bill to bill setting, you will see some the changes. But let’s see
the different scenarios in bill to bill.
1) Opening Balance :
If you have opening in bill to bill amount, set it while creating party account. Enter the amount like this
in opening balance. Before entering opening check the billwise receivable in o/s report.
Enter the reference of the previous bills and its details
You will see this window by pressing on bill to bill button. For now, just select the New Reference in Adj.
Type and fill all other details of bills.
Now we have two bills of previous years as opening. We also set our opening as Rs. 53,000. Now again check
the billwise receivables in o/s report. You will see the opening amount as receivable amount.
2) Transaction with bill to bill details :
Make some sales transaction with party KK Enterprise. When you are implementing bill to bill one extra
button is added at the bottom in sale bill.
Press this bill to bill button to set details. This button will be displayed only when you enable bill to bill
outstanding in company setup.
Now press this bill to bill button and add reference of bill no and amount.
We generate new reference and fill all the other details required. We have given 10 as credit days. We will
discuss this credit days topic later on. But for now just check the bills receivable in o/s report.
You will see your bill receivable increased because of new sale bill we generated. Check the total below.
Before it was 53000 and now it becomes 65000.
Check out other formats for outstanding report of billwise receivable. Press ctrl+F to see the list of available
formats.
Look at this report format:
This format contains all the necessary details regarding bill to bill details. We had enter two opening amount
so here it show two opening entries and one entry of sale bill. You will see some tabs like pending/due,
adjustment wise etc. At the bottom to see the effect of this button makes one more sale bill entry and one cash
receipt entry.
Enter the sale bill no. b-4 and its details.
One cash receipt entry from KK Enterprise. I am not taking snapshot for sale entry but you can see the cash
receipt entry given below.
Here you can see the cash receipt from kk enterprise.
But when your cursor passout the cash amount directly bill to bill dialogue box pops up to enter details of bill
to bill. Now here you are receiving Rs. 30000 total so you can adjust this amount against the different bills of
KK Enterprise. As shown in figure below.
Here you can adjust as many bill as you want.
For now we are adjusting bill no given below
t-2
8000
t-3
10000
t-4
12000
total 30000
so a cash receipt of Rs. 30000 is adjusted against 3 sale bill of KK Enterprise.
Important Note:
Now if you remember we were generating new reference in bill to bill details of sale bill. So those generated
references are used when you taking any cash receipt or cheque receipt.
So we are taking “against ref.” as adj. type in bill to bill item entry. Here against ref. Means against
reference. Here you can add as many adjustments against your sale bills. Here we have adjusted 3 bills of KK
Enterprise.
Now check the bills wise receivable in o/s report.
You will see only one bill pending. Because other three are adjusted in cash receipt. Now only one bill is
outstanding of KK Enterprise.
Now press the pending/due button to see the different views in report. You will see the name is changing like
A/c. Receivable Billwise Detail Report (Pending Bills)
A/c. Receivable Billwise Detail Report (Due Bills)
A/c. Receivable Billwise Detail Report (All Bills)
What is A/c. Receivable Billwise Detail Report (Pending Bills)?
This report will display all the records which are not adjusted or the bills whose payment is not received yet.
What is A/c. Receivable Billwise Detail Report (Due Bills)?
To understand this report gives the report date at right top corner. Now consider the bill dates and the credit
days given in bill to bill details.
Bill no.
t-3
t-4
bill date
credit days
03/07/2014
13/07/2014
15
15
Due date for bill no t-3 will be 18/07/2014
Due date for bill no t-4 will be 28/07/2014
t-3 bill no. will display in due bill list on due date i.e. 18/07/2014
t-4 bill no. will display in due bill list on due date i.e. 28/07/2014
ex.
If you enter report date as 19/07/2014 you will see the bill no t-3 but not bill no t-4 because its due
date start on 28/07/2014.
Enter different report date and check the results.
If a bill is said to be due if its payment is not received within its credit days. So you can also see that how
many due days are incurred. That will be listed in due days column.
What is A/c. Receivable Billwise Detail Report (All Bills)?
This report will display all the bills combine due bills as well as pending bills.
You can toggle the view of the report by clicking the pending/due button or by pressing F5 short cut key.
Adjustment wise Report:
There is one more button called adjustment wise. You can make different combinations
Duebills + Adjustment wise
Pendingbills + Adjustment wise
Allbills + Adjustment wise
You just have toggle the pending/due button as well as adjustment wise or vice versa.
Adjustment wise report will display the records only when you have made adjustments against bills or any
payment is adjusted against several bills.
In our case one cash receipt payment is adjusted against 3 sale bill, so I am checking the Allbills +
Adjustment wise report on date 22/07/2014.
This report will show all the bills as well as the adjustment made against them. The records in pink colour are
the adjustments we have made.
We have seen two adj. type which are New reference used in bill entry.Against reference used in cash
receipt or cheque receipt.
Two have left adv. Payment and on account.
1) Adv. Payment:
This adjustment type is used when a party gives you advance payment and then he purchases the
goods from you. So you have to adjust sale bill amount against the advance payment amount.
Now make one cash receipt of party CK Enterprise who gives you advance payment.
We have made one cash receipt from CK Enterprise on date 18/07/2014. So in bill to bill setting we will take
adv. Payment as adjustment type. Now make some sale bill entries and adjust that advance payment for sale
bill amount.
Important Note:
When you are taking any advance payment from any party that will be displayed in bills payable report.
So check billwise payable report.
We have given Rs. 50,000 as advance payment from CK Enterprise.
Now we are going to make sale entry for CK Enterprise. A sale bill of rs. 60,000 is entered so that we can
adjust it against adv. Payment.
While entering bill to bill details we have to take “New Against adv. Pay” as an adjustment type.
Complete the sale bill and check billwise payable report there will be no record. but when you check the
billwise receivable, there will be one record of CK Enterprise amounting rs. 10000
Because
60000 bill amount
- 50000 advance payment
--------10000 bills receivables.
Now check the outstanding amount for CK Enterprise.
2) On account :
To understand the concept of “on account” make one cash payment with reference type as ”on account“ in
bill to bill details.
Suppose we are generating a cash payment for MK Enterprise as shown in figure below.
Here we gives Rs. 80000 to MK Enterprise and its adj. type is “on account“
Now make one sale bill for MK Enterprise amounting Rs. 20000.
Now total amount receivable from MK Enterprise is Rs. 80000 + Rs. 20000 = Rs. 1,00,000
Now first check the bill wise receivable report.
You will see outstanding amount will be rs. 1,00,000 for MK Enterprise.
Now we are receiving a sum of rs.90,000 from MK Enterprise. We are using “on account” adj. type in bill to
bill details of cash receipt.
Important Note:
Here in cash receipt as we are using “on account” in bill to bill details means we are not adjusting the
amount against any reference of sale bill.
See the figure below we have not used any reference to make adjustment.
After receiving this cash receipt check billwise receivable in outstanding report.
Though we have not taken any reference while making cash receipt then also it automatically adjusted
against the total receivable amount of party.
So “on account” adjustment type you can use when you want to make auto adjustment with the amount of
party.