Download Annual Progress Report on the Public Service Reform Plan 2014-2016

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the Civil Service to support civil
servants and facilitate continuous
professional development (Civil
Service Renewal Plan, Action 9).
Sectoral shared
Payroll and Financial Management
Shared Services for the Education
and Training Boards are
proceeding as a priority in the
Education Sector. A feasibility
study and business case for a
single integrated finance system
is advancing in the Health
Sector, together with work on an
e-invoicing solution.
Priorities for 2015
Shared service projects are
also progressing well within the
key Public Service sectors of
Education, Health and Local
Government, in line with their
individual shared services plans.
For example, Laois County Council
is leading the rollout of a payroll
and superannuation shared
service known as MyPay for Local
Government. Ten local authorities
transitioned to MyPay during 2014
and, when fully operational, this will
deliver savings of €4.3 million per
• Continue to transition customer organisations to shared services in
line with agreed migration plans.
• Ensure continuous service improvement across shared services
• Further advance shared services programmes based on robust
shared services methodology.
• Develop and revise governance frameworks, standards and
policies, including through the development of appropriate
2.3 Public Procurement
Establishing the
Office of Government
During 2014, good progress was
made on establishing the Office of
Government Procurement (OGP),
rolling out its new structures,
building a spend analytics
capability and developing and
implementing procurement
policy initiatives. All governance
arrangements for the advisory and
oversight structures, such as the
Board and Steering Committee,
have been established and are
operating effectively.
There is a forecast outturn for
2014 procurement savings of
€63.5 million, including €16.5
million in energy cost avoidance
across the OGP and sector
sourcing organisations. This is less
than target due to the delays in
establishment of the OGP.
The OGP now has access to 63%
of the total estimated public sector
spend data and this will help inform
sourcing strategies. The OGP has
a particular focus on customer
engagement and Key Account
Managers are in place to support
larger and strategic customers.
A number of centralised contracts
and frameworks were put in place
by the OGP over the course of
the year for notebook and tablet
computers, ICT consumables, bulk
fuels, fuel charge card services,
stationery, Garda vehicles and
Freedom of Information training.
Two successful ‘Meet the Buyer’
events, organised around the OGP
category structures, were held
in Belfast and Dublin in October
and early November in 2014,
in conjunction with InterTrade
Ireland and attended by over 1,000
suppliers. The OGP have also had
a presence at a number of other
business events such as the ‘Taking
Care of Business’ seminar and the
National Ploughing Championships.
In December 2014, the OGP
published a 2015 Target Schedule
of Contracts and Frameworks to
provide an indication to customer
Departments / Agencies and to
the market, by quarter, of when it
expects to have particular contracts
and frameworks in place for the
eight central categories managed
by the OGP sourcing organisation.
Procurement policy
The OGP delivered a number of key
policy initiatives over the course of
Circular 10/14, containing new
public procurement guidelines that
make it easier for small businesses
to bid for State business, was
launched in April.