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YATELEY TOWN COUNCIL – Full Council Minutes
Date & Time:
Monday 21 December 2015 at 7.30pm
Place:
The Tythings, Town Council Offices, Reading Road,
Yateley. GU46 7RP
Present:
COUNCILLORS
Gerry Crisp (Town Mayor)
Tony Spencer (Deputy Town Mayor)
Stuart Bailey (Leader)
Chris Barnes
Graham Cockarill
Adrian Collett
Shawn Dickens
Bob Harward
Gill Hennell
Greg Easterbrook
Alan Hammersley
John Keane
OFFICERS
Jane Biscombe (Town Clerk)
Absent:
COUNCILLORS
David Murr
C5332 WELCOME
The Town Mayor welcomed those in attendance.
C5333 APOLOGIES
Apologies for absence were received from Councillor Murr.
C5334 PRESENTATIONS
The Council received a presentation from Cllr Mike Morris, Hart District
Council Councillor and Town and Village Regeneration portfolio holder. Cllr
Morris’ main priorities are increasing amenity spaces and increasing the
number of shoppers visiting shopping areas. Cllr Morris informed Members
of the recent work he had completed with Blackwater and Hawley Town
Council regarding amenity sites and the business community.
Cllr Morris had spent two days visiting Yateley and detailed a number of
observations regarding Yateley Green and The Tythings. Cllr Crisp
reassured Cllr Morris that TYC officers had recently taken stock of the area
and a number of actions were already in place to address the issues raised.
Members voiced concern that all levels of government should work together
in the spirit of partnership for the benefit of local people and to foster a
greater understanding of the area (eg Common Land restrictions.) Members
were also concerned at the lack of funding now available to the Town
Council following the removal of grant aid from Hart District Council.
Councillors discussed the shopping areas of Yateley at length and agreed
that the main challenges would be networking in the different areas and with
the different land owners. Land owners would need to be convinced of the
return on any investment regarding the redesign of the shopping areas and
this has been a problem with previous improvement initiatives. The existing
Yateley Village Design Framework 2009, which was produced by Hart
District Council in partnership with others including YTC, was discussed and
Members felt that not enough action had taken place following this
publication, however, Members welcomed the £1.5m investment into the
leisure centre.
Members agreed that closer partnership working with both HDC, HCC, local
traders and land owners would be key to the success of all projects,
especially in times of ever increasing budget cuts and risk aversion.
Members will look at the priorities for the whole area of Yateley, Darby Green
and Frogmore at their strategic planning day on 30 January 2016. The
resulting plan and priorities will be shared with the public and partners after
this date.
C5335 DECLARATIONS OF INTEREST
There were no declarations of interest.
C5336 MINUTES
The minutes of the meeting held on 16 November 2015 were confirmed and
signed as a correct record. It was noted that the time capsule would be
opened in 2065, and not 2055 as stated in the minutes.
C5337 MATTERS ARISING
The CCTV project is being taken forward by the Environment Committee.
C5338 URGENT COMMUNICATIONS
None
C5339 POLICE MATTERS
Cllr Spencer fed back to Members following the recent Police liaison
meeting. The main issue in the Town Council area is still anti-social
behaviour. YTC officers are looking into the possibility of switching off the
Darby Green centre light at night to discourage anti-social behaviour and of
adding rubber stoppers to the kissing gate by the centre to reduce noise
nuisance. Members requested that officers examine the possibility of a no
drinking zone at the Darby Green centre. It is hoped that the funding can be
found soon to start a youth club on a Wednesday night at Darby Green.
C5340 COUNCILLORS’ QUESTION TIME
Cllr Easterbrook asked if it would be possible to have a litter pick at the
weekends. There is currently a weekend litter pick at Darby Green but not on
Yateley Green. The Town Clerk will look to see if this is possible and the
financial impact of adding in this pick. Bins are routinely emptied every
Monday as well as when required during the week. The Town Clerk will
speak to Gavin Jones to see if the contractors can offer any intelligence as
to areas where litter and bins are a problem to target additional resources
where they are most needed.
C5341 PUBLIC QUESTIONS AND COMMENTS
None
C5342 COMMITTEE MINUTES
The committee minutes, as listed below, were received and adopted.
Committee
Date
Minute nos
a.
b.
c.
d.
20/11/15
30/11/15
7/12/15
18/12/15
1703 - 1707
1250- 1258
1306 -1317
1708-1712
Planning & Licensing
Environment
Finance, Policy & GP
Planning & Licensing
Recommendations for Debate
None
None
None
None
C5343 REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES
Cllr Spencer and Cllr Keane had attended the Hampshire Association of
Local Council’s Board Meeting on 5 December 2015. The main item on the
agenda was the election of members and the provision for external audits
from 17/18. All local authorities must appoint auditors through the SLB, or
opt out of it. This was an information item on the agenda for this meeting and
will be brought to the next Finance, Policy and General Purposes meeting.
C5344 TOWN MAYOR’S ANNOUNCEMENTS
Cllr Crisp updated Members on recent mayoral activities. These included
meetings with Anchor Village Homes and Hart Rotary Club. The Mayor had
also taken part in the village outdoor nativity play. Christmas goodwill
walkabout visits included:
 Yateley Comprehensive, Westfield Juniors and Infants, Newlands
School, Cranford Park School, Yateley Manor School, Frogmore
Juniors and Infants, Potley Hill Infants and pre-school, Sure Start
Centre and Tadpoles Preschool.
 St Barnabus
 Food Bank
 Frogmore Day Care Centre and Leisure Centre
 Yateley Police Station, Fire Station and Library
 Citizens Advice Bureaux
Cllr Collett thanked the Mayor for his hard work building positive relationships
with local retailers.
Cllr Spencer had deputised for the Mayor and attended the Christmas lights
switch on in Yateley, the charity golf day and several local school nativity
plays.
C5345 DISTRICT & COUNTY COUNCIL REPORTS
Cllr Bailey, in his capacity at District Councillor, updated Members on Hart
District Council activities. The main issues are the Housing Options
consultation and the budget for 16/17.
In his capacity as County Councillor, Adrian Collett updated members on the
Boundary review. County Councillor David Simpson informed members that
that Fire Service consultation was now closed and that a consultation will
soon be released regarding household waste recycling and civic amenity
sites.
C5346 SCHEDULE OF ACCOUNTS
The schedule of accounts was received and the payments approved.
C5347 FINANCE POLICY
Members agreed to formally adopt the policy.
C5348 CONSULTATION ON HART LOCAL PLAN REFINED HOUSING OPTIONS
Members discussed and agreed the draft letter and form. However,
Members requested the addition of a formal sign off to the letter and a
statement regarding the need for infrastructure to be included as part of any
design options taken forward and not added in as an afterthought.
C5349 BOUNDARY COMMISSION REVIEW
Members agreed that the following wards proposal is fed back as the Yateley
Town Council response to the consultation.
 Frogmore ward – 2 Members
 Yateley North – 1 Member
 Yateley Village – 2 Members
 Darby Green and Potley Hill – 2 Members
 Yateley Green – 3 Members
 Yateley Tudor and Vigo – 3 Members
C5350 EMERGENCY PLAN
Members requested details of their roles as Councillors in the emergency
plan. Members agreed to formally adopt the Community Emergency Plan
and noted that the document would evolve over time as more partners were
brought into the plan.
C5351 INFORMATION ITEMS
The items were noted.
The meeting finished at 9.43 pm
Town Mayor………………………………………..
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