YATELEY TOWN COUNCIL – Full Council Minutes Date & Time: Monday 21 December 2015 at 7.30pm Place: The Tythings, Town Council Offices, Reading Road, Yateley. GU46 7RP Present: COUNCILLORS Gerry Crisp (Town Mayor) Tony Spencer (Deputy Town Mayor) Stuart Bailey (Leader) Chris Barnes Graham Cockarill Adrian Collett Shawn Dickens Bob Harward Gill Hennell Greg Easterbrook Alan Hammersley John Keane OFFICERS Jane Biscombe (Town Clerk) Absent: COUNCILLORS David Murr C5332 WELCOME The Town Mayor welcomed those in attendance. C5333 APOLOGIES Apologies for absence were received from Councillor Murr. C5334 PRESENTATIONS The Council received a presentation from Cllr Mike Morris, Hart District Council Councillor and Town and Village Regeneration portfolio holder. Cllr Morris’ main priorities are increasing amenity spaces and increasing the number of shoppers visiting shopping areas. Cllr Morris informed Members of the recent work he had completed with Blackwater and Hawley Town Council regarding amenity sites and the business community. Cllr Morris had spent two days visiting Yateley and detailed a number of observations regarding Yateley Green and The Tythings. Cllr Crisp reassured Cllr Morris that TYC officers had recently taken stock of the area and a number of actions were already in place to address the issues raised. Members voiced concern that all levels of government should work together in the spirit of partnership for the benefit of local people and to foster a greater understanding of the area (eg Common Land restrictions.) Members were also concerned at the lack of funding now available to the Town Council following the removal of grant aid from Hart District Council. Councillors discussed the shopping areas of Yateley at length and agreed that the main challenges would be networking in the different areas and with the different land owners. Land owners would need to be convinced of the return on any investment regarding the redesign of the shopping areas and this has been a problem with previous improvement initiatives. The existing Yateley Village Design Framework 2009, which was produced by Hart District Council in partnership with others including YTC, was discussed and Members felt that not enough action had taken place following this publication, however, Members welcomed the £1.5m investment into the leisure centre. Members agreed that closer partnership working with both HDC, HCC, local traders and land owners would be key to the success of all projects, especially in times of ever increasing budget cuts and risk aversion. Members will look at the priorities for the whole area of Yateley, Darby Green and Frogmore at their strategic planning day on 30 January 2016. The resulting plan and priorities will be shared with the public and partners after this date. C5335 DECLARATIONS OF INTEREST There were no declarations of interest. C5336 MINUTES The minutes of the meeting held on 16 November 2015 were confirmed and signed as a correct record. It was noted that the time capsule would be opened in 2065, and not 2055 as stated in the minutes. C5337 MATTERS ARISING The CCTV project is being taken forward by the Environment Committee. C5338 URGENT COMMUNICATIONS None C5339 POLICE MATTERS Cllr Spencer fed back to Members following the recent Police liaison meeting. The main issue in the Town Council area is still anti-social behaviour. YTC officers are looking into the possibility of switching off the Darby Green centre light at night to discourage anti-social behaviour and of adding rubber stoppers to the kissing gate by the centre to reduce noise nuisance. Members requested that officers examine the possibility of a no drinking zone at the Darby Green centre. It is hoped that the funding can be found soon to start a youth club on a Wednesday night at Darby Green. C5340 COUNCILLORS’ QUESTION TIME Cllr Easterbrook asked if it would be possible to have a litter pick at the weekends. There is currently a weekend litter pick at Darby Green but not on Yateley Green. The Town Clerk will look to see if this is possible and the financial impact of adding in this pick. Bins are routinely emptied every Monday as well as when required during the week. The Town Clerk will speak to Gavin Jones to see if the contractors can offer any intelligence as to areas where litter and bins are a problem to target additional resources where they are most needed. C5341 PUBLIC QUESTIONS AND COMMENTS None C5342 COMMITTEE MINUTES The committee minutes, as listed below, were received and adopted. Committee Date Minute nos a. b. c. d. 20/11/15 30/11/15 7/12/15 18/12/15 1703 - 1707 1250- 1258 1306 -1317 1708-1712 Planning & Licensing Environment Finance, Policy & GP Planning & Licensing Recommendations for Debate None None None None C5343 REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES Cllr Spencer and Cllr Keane had attended the Hampshire Association of Local Council’s Board Meeting on 5 December 2015. The main item on the agenda was the election of members and the provision for external audits from 17/18. All local authorities must appoint auditors through the SLB, or opt out of it. This was an information item on the agenda for this meeting and will be brought to the next Finance, Policy and General Purposes meeting. C5344 TOWN MAYOR’S ANNOUNCEMENTS Cllr Crisp updated Members on recent mayoral activities. These included meetings with Anchor Village Homes and Hart Rotary Club. The Mayor had also taken part in the village outdoor nativity play. Christmas goodwill walkabout visits included: Yateley Comprehensive, Westfield Juniors and Infants, Newlands School, Cranford Park School, Yateley Manor School, Frogmore Juniors and Infants, Potley Hill Infants and pre-school, Sure Start Centre and Tadpoles Preschool. St Barnabus Food Bank Frogmore Day Care Centre and Leisure Centre Yateley Police Station, Fire Station and Library Citizens Advice Bureaux Cllr Collett thanked the Mayor for his hard work building positive relationships with local retailers. Cllr Spencer had deputised for the Mayor and attended the Christmas lights switch on in Yateley, the charity golf day and several local school nativity plays. C5345 DISTRICT & COUNTY COUNCIL REPORTS Cllr Bailey, in his capacity at District Councillor, updated Members on Hart District Council activities. The main issues are the Housing Options consultation and the budget for 16/17. In his capacity as County Councillor, Adrian Collett updated members on the Boundary review. County Councillor David Simpson informed members that that Fire Service consultation was now closed and that a consultation will soon be released regarding household waste recycling and civic amenity sites. C5346 SCHEDULE OF ACCOUNTS The schedule of accounts was received and the payments approved. C5347 FINANCE POLICY Members agreed to formally adopt the policy. C5348 CONSULTATION ON HART LOCAL PLAN REFINED HOUSING OPTIONS Members discussed and agreed the draft letter and form. However, Members requested the addition of a formal sign off to the letter and a statement regarding the need for infrastructure to be included as part of any design options taken forward and not added in as an afterthought. C5349 BOUNDARY COMMISSION REVIEW Members agreed that the following wards proposal is fed back as the Yateley Town Council response to the consultation. Frogmore ward – 2 Members Yateley North – 1 Member Yateley Village – 2 Members Darby Green and Potley Hill – 2 Members Yateley Green – 3 Members Yateley Tudor and Vigo – 3 Members C5350 EMERGENCY PLAN Members requested details of their roles as Councillors in the emergency plan. Members agreed to formally adopt the Community Emergency Plan and noted that the document would evolve over time as more partners were brought into the plan. C5351 INFORMATION ITEMS The items were noted. The meeting finished at 9.43 pm Town Mayor………………………………………..