Download Briefing for new Medical appointees
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Medical Recruitment Department, Ground Floor Portacabins, Llanfrechfa Grange, Cwmbran, NP44 8YN Briefing for New Medical Appointees Welcome to the Aneurin Bevan University Health Board We would like to wish you every success in your new role and hope that your experience with Aneurin Bevan University Health Board will prove to be pleasant, challenging and rewarding. This Briefing includes contact details for teams or individuals who may be able to provide you with help and advice as you take up your role in the organisation and some key points to support your induction and orientation. ESSENTIAL READING is highlighted in red text. Comments on this Briefing and ideas for topics for inclusion in future editions would be very welcome - please email the Medical Recruitment Team: [email protected] 1. Pre-Employment Issues Questions about your appointment letter/contract/salary/pre-employment checks? Please contact the Medical Recruitment Team: For General Enquiries 01633 623935 Fax 01633 623420 Email: [email protected] (external) or ARR_MedicalRecruitment (internal) Name Job title Katheryn Dennes Team leader / Medical Recruitment Advisor Specialty Contact Number Hours Worked 01633 623687 09:00 to 17:00 Mon to Tues 09:00 to 15:00 Wed to Fri Rhiannan Elliott Team Leader /Senior Medical Recruitment Advisor Sarah Parry Medical Recruitment Advisor Lewis Iles Medical Recruitment Advisor Amy Whiting Medical Recruitment Advisor Management 01633 623349 Appointments Advertising and Interviews Advertising and Interviews On boarding (salaries, appointment Letters and Contracts) D:\81966604.doc Page 1 of 9 01633 623422 01633 623935 01633 623452 09:00 to 17:00 Mon to Fri 08:00 to 16:00 Mon to Fri 08:30 to 16:30 Mon to Fri 08:00 to 16:00 Wed to Fri Colin Huxtable Medical Recruitment Advisor On boarding (salaries, appointment Letters and 01633 623930 08:00 to 16:30 Mon to Fri Contracts) 09:00 to 17:00 2. Helen Williams Medical Recruitment Advisor Tamsin Gerrard Medical Recruitment Advisor Pre-Employment Pre-Employment 01633 623931 01633 623923 Mon to Wed 09:00 to 17:00 Mon to Fri Professional Registration To practise medicine in the UK all doctors are required by law to be both registered and hold a licence to practise. Consultants are additionally required to be on the GMC’s Specialist Register before taking up their substantive post. Please contact the Medical Recruitment Team immediately if you anticipate any problems with your registration before your expected start date. 3. Medical Defence Organisation You are advised to take out and keep up to date with membership of a Medical Defence Organisation. 4. Induction Junior Doctors/Doctors in Training All junior doctors (regardless of grade) must attend their local Education Centre on their first day as part of local induction, whether or not they've worked in the organisation previously. Junior doctor changeover inductions take place in August, December, February and April each year. If you are joining ABUHB outside of these regular changeover dates, you must still attend your local Education Centre on your first day. Inductions start at: Education Education Education Education Centre, Centre, Centre, Centre, RGH NHH Ysbyty Ystrad Fawr St Cadoc's Contact details for each site are as follows: Royal Gwent Education Centre 01633 23 8122/8125/8142/8143 [email protected] YYF Education Centre 01443 802613 [email protected] Nevill Hall Education Centre 01873 73 2661/2882/2877 [email protected] St Cadocs Education Centre D:\81966604.doc Page 2 of 9 - 07:30 08:00 08:45 09:00 01633 436707 [email protected] In addition to the Induction, the Gwent Clinical School web pages hold a substantial amount of information which you will find useful. The pages can be found at: http://howis.wales.nhs.uk/sites3/home.cfm?orgid=721 Consultants & SAS Doctors An induction programme specifically designed for new Consultants and SAS doctors is run twice per year. You will be contacted after you have started in your post with ABUHB and invited to attend the next Induction session. These sessions are led by the Medical Director and offer an interactive programme which enables you to understand the direction of travel within the Health Board and gives you an opportunity to meet some of your new consultant colleagues from other specialties and sites within the Health Board. D:\81966604.doc Page 3 of 9 5. Business Travel Any employee who is required as part of their employment to undertake business travel, whether on an ad hoc basis or where travel is a substantive, essential or important element of the post holder’s duties, must familiarise themselves as part of the induction process with ABUHB's Mobility and Expenses Policy , and MUST provide the original driving licence (photocard and paper copy) and insurance details (if applicable) on commencement of employment/driving duties and annually thereafter. These will be documented and signed by the manager and driver. Please be aware that photocard driving licences are only valid for 10 years. They can be renewed online if you have a valid UK passport issued in the last 5 years, via: https://www.gov.uk/renew-driving-licence 6. Car Parking Car parking on Aneurin Bevan University Health Board Hospital sites is FREE to patients, visitors and staff. At the Royal Gwent Hospital, parking at the front of the hospital is limited to patients and visitors only up until 8pm, at which point staff are able to utilise the parking facilities. Staff parking is available at Friars Field, Mendalgief Road Car Park and Whiteheads Car Park. Barrier tickets are issued to doctors with emergency commitments to other hospitals during the daytime. Special Permits are issued to staff in exceptional circumstances and may be applied for via email request to the Security Manager from your Department Head or Manager. Examples of special permits would be post operative recovery, pregnancy etc. All staff should register their vehicles with the Security Team. 7. Certificates of Competence It is the mandatory policy of Aneurin Bevan University Health Board that all clinicians possess valid BASIC LIFE SUPPORT SKILLS as a minimum. Valid ADVANCED LIFE SUPPORT SKILLS are mandatory for all Cardiac Arrest Teams (Paediatrics, Neonatal and Adult Services). For your own safety and that of your patients it is also important to ensure you have been appropriately trained in manual handling. It is vital that the organisation is clear before your arrival about your level of competence in these areas. Please email the separate Competencies Statement to your local Medical Staffing Co-ordinator to confirm that you either possess and will present valid certification on your first day, or that you will need training/updates following commencement. 8. Bleeps a) Bleeps are allocated either to TEAMS (black bleeps - for Medicine On Call, which are all pre-programmed to activate for Cardiac Arrest), or to INDIVIDUALS (Red Bleeps - for Cardiac Arrest Teams only). Individuals attending to collect a red bleep will need to produce evidence of their approval to hold a Cardiac Arrest Bleep from the Resuscitation Service, to confirm the division or specialty they work in and the name of their Supervising Consultant. b) Bleeps are issued and instructions in their use provided by the relevant Telephony Supervisors for Royal Gwent Hospital, Nevill Hall Hospital and Caerphilly District Miners Hospital. St Woolos bleeps and instructions will be issued from St Woolos’ General Office. D:\81966604.doc Page 4 of 9 c) Cardiac Arrest Bleeps for each site are tested every day in accordance with the following timeable. Red Bleep Holders must acknowledge the test promptly by telephoning the Switchboard Supervisor on Ext 8086 (RGH and St Woolos and CDMH) or Ext 2108 (NHH). Black bleep holders should not respond. Site RGH SWH NHH CDMH Adult 09:10 hours 09:15 hours 10:30 hours 11:30 hours Paediatric 09:30 hours N/A 10:40 hours N/A Neonatal 10:30 hours N/A 11:10 hours N/A If the Unit is: Faulty:- Return to switchboard, it will be tested, if fault remains, it will be sent away for repair (only on-call bleeps will be replaced with temporary bleep) Lost or Damaged:- Return to switchboard. A cost code will be required before a new Bleep/Pager can be issued. d) To avoid risks to patient care and unnecessary replacement cost, IT IS ESSENTIAL that bleeps are handed back to their place of issue in the following situations: If you leave or move post Before you go on annual or study leave A £233 replacement charge may be levied by the Health Board against individuals if bleeps issued to them are not returned. Please ensure you obtain a receipt when returning units and ensure you contact the issuing team to report potential delays in return or lost units. e) IMPORTANT: Bleep numbers are fixed to a department, speciality, consultant or team. Under no circumstances can bleeps be exchanged between colleagues, as this may result in a clinical incident. Only switchboard services are authorised to reallocate bleeps, this ensures that the central database of bleeps for Aneurin Bevan University Health Board is accurate at all times. 9. Payment of Salaries and Expenses Salaries at Aneurin Bevan University Health Board are normally paid through the BACS system on the 23rd of each month, although payments can appear in accounts sooner (or later if payday falls on a Sunday). This relies upon enrolment and changes having been input to ESR by the deadline of the 8th day of each month. Any enrolments or changes entered after the 8th will either be paid in the supplementary pay run (at month end), or in the following month’s pay. Payslips are delivered in bulk to site addresses for local distribution. If you have not received a payment or believe you have received either less or more than you expected, please contact a member of the Medical Recruitment Team immediately, who will investigate the issue. Previous NHS salaries and employment history are verified through the NHS Electronic Staff Record’s Inter-Authority Transfer (IAT) process, however this can take time. Medical Recruitment will initially accept recent (within 3 months) payslips as evidence of current rate of pay, but these will be verified against the IAT on receipt and retrospective adjustments will be made if necessary. http://howis.wales.nhs.uk/sitesplus/866/page/40445 will take you from any Health Board pc to the Payroll and Expenses Home Page. This includes the Payroll Timetable, change D:\81966604.doc Page 5 of 9 forms to confirm changes to your personal details, registration forms for claiming travel expenses etc. Although salary errors are rare, occasionally we’re not informed of changes which may affect entitlements, e.g. a reduction (or increase) in contracted working hours, or entitlement (or not) to a banding supplement, or that a start/end date has been changed. Clerical errors can sometimes be made despite our very best efforts to get things right first time. For the above reasons, please check both your contract and payslip(s) very carefully. We also recommend checking that you’re not paying emergency tax inappropriately (which can happen if you haven’t supplied us with a P45/P46). If you believe you have received an inappropriate payment, or have received less than you expected, please contact Medical Recruitment, so that the issue can be investigated and quickly remedied, including issue of an amended contract. The organisation has an obligation to recover all identified overpayments, regardless of where the error occurred. 10. Requests for Study Leave and Annual Leave for Junior Doctors on Recognised Training Programmes All requests should be forwarded to the Study Leave Co-ordinator (based in the Postgraduate Centre) at least six weeks before leave is due to be taken. Forms should be completed and signed by your Consultant and Educational Supervisor. All annual leave is calculated on a five day week and must be taken during the appointment because it will not be paid on termination. Each Department has its own rules governing the planning of annual/study leave. It is therefore vital that leave is planned well in advance, even before you commence your post in some cases because some on-call rotas are worked out for 6 months. 11. Reporting Sick Leave or Other Unplanned Absence All unplanned absence must be reported to the relevant Medical Staffing Co-ordinator by the start of your normal working day on your first day of absence as well as your Consultant. FAILURE TO CONTACT THE DEPARTMENT IN GOOD TIME MAY RESULT IN THE SHIFT NOT BEING COVERED. Local procedures on reporting unplanned absence will be provided at your local induction. 12. Accommodation The Health Board has limited accommodation resources and you may prefer to contact local letting agencies for details of accommodation. Health Board accommodation is prioritised for F1’s (who are entitled to free accommodation in Wales). Accommodation charges for others are deducted from salary on a monthly basis, in arrears. If you have been allocated Health Board accommodation, you have a responsibility to adhere to your tenancy agreement (including fire procedures) and must vacate the accommodation by the end of your contract. Further details, including costs can be found on the Residency Request Application Form sent with your New Starter Pack. 13. Hospital Site Plans and Walking Routes Site plans and walking routes have been developed for all sites by the Staff Well-Being Service and these can be found on the Health Board’s internet pages if you search for ‘Site Maps’. The Health Board has a well established Staff Well-Being Service which offers invaluable help and support to all staff. Their web pages can be accessed from any ABHB computer: http://howis.wales.nhs.uk/sitesplus/866/page/40325 D:\81966604.doc Page 6 of 9 14. Electrical Appliances Any electrical appliances you may bring into hospital premises must be inspected by the Maintenance Department before use. Please contact the Works and Estates Response Desk for more information or to book a call: 01495 765060 (External) or 55060 (Internal). 15. New Deal Compliance Form Aneurin Bevan University Health Board has a legal obligation to monitor junior doctors’ New Deal compliance and the application of the banding system, through robust local monitoring arrangements supported by the national guidance. It is also required to collect and analyse data sufficient to assess hours’ compliance and/or to resolve pay or contractual disputes. In order to meet these requirements, the New Deal Team will e-mail information about the monitoring process. Each monitoring exercise will take two weeks to complete. If a junior doctor is asked to start early or finish late, or they’re unable to take their break due to a patient emergency, a Consultant must sign an authorisation form. The form is available from Divisional Medical Staffing Co-ordinators or can be downloaded directly from the Health Board’s intranet pages. Monitoring of Junior Doctors rotas is undertaken by the New Deal Team, who can be contacted on 01633 62(3962). 16. Recognition of Overseas Service for Incremental Credit On first appointment to the NHS, the Medical and Dental Terms and Conditions of Service provide employers with discretion to assess, recognise and award increments for certain overseas experience. Only if this is your first NHS post in the UK, please email the Medical Recruitment Team requesting an Incremental Credit Application Form. Please note that applications cannot be considered unless they are supported by Original Certificates of Service. 17. IMPORTANT: Acceptable Email Addresses Only 2 types of email addresses are considered secure for communicating work issues: those ending with wales.nhs.uk or doctors.org.uk. Unless an email address has been arranged for you on the Wales NHS network, once you have taken up your post you will need to set up an account at http://www.doctors.net.uk/ and use that account for any work related communications. Work related communication through e.g. Yahoo/Hotmail accounts is not permitted. 18. Smoke free Environmental Policy The Health Board operates a smoke free policy in all doorways, buildings, grounds and car parks for the protection, benefit and health of our patients, staff and visitors. Staff wishing to smoke must do so off Health Board property and only during their official break times. Staff have a duty to fully comply with this policy which can be found on the Health Board’s intranet pages if you search for ‘smoke free’. If you’re a smoker and have been considering a quit attempt for a while, we want to give you every help and support. Stop Smoking Wales provides free help and support on free phone 0800 085 2219. D:\81966604.doc Page 7 of 9 19. Early Notification of Annual Leave for the First 3 Months All doctors (including Doctors in training) are required to immediately inform their consultants, and/or the Medical Staffing Co-ordinator, of any leave planned for the first three months of their appointment. This is intended to reduce the number of last minute requests for locums by enabling the departments to co-ordinate doctors’ leave. ~ Thank you for taking the time to read this Briefing ~ D:\81966604.doc Page 8 of 9 Summary of Key Statutory and Mandatory Training For Doctors Employed with Aneurin Bevan University Health Board Life Support Skills It is the mandatory policy of Aneurin Bevan University Health Board that all clinicians possess valid BASIC LIFE SUPPORT SKILLS as a minimum (BLS training is valid for 12 months). Valid ADVANCED LIFE SUPPORT SKILLS are mandatory for all Cardiac Arrest Teams (Paediatrics, Neonatal and Adult Services). ALS training is valid for a period of 4 years. Infection Prevention & Control Infection Prevention and Control (IPaC) education is annual mandatory requirement in Aneurin Bevan University Health Board. Level 1 covers basic infection control practice while Level 2 focuses on specific practice to your area. Infection Prevention and Control Education can be accessed on induction or through monthly sessions. Please contact the IPaC team on 8101 – RGH or 2048 NHH. You are exempt from Level 1 training if you have completed a Corporate Induction eLearning Tool (approx 2 hours’ duration) within the past year, either in ABHB or another Welsh organisation. You are also exempt if you have undertaken the All-Wales Healthcare Associated Infection Champion eLeaning Tool (approx 20 hours’ duration) within the past 2 years. Fire Safety All ABHB staff must, as a statutory requirement, undertake a fire safety course every 2 years. The course can be accessed on-line or practical sessions can be arranged via the Health & Safety Team. Personal Safety Awareness Training in modules A and B of the all-Wales Violence and Aggression passport is mandatory for all staff, and must be undertaken every 2 years. This can be accessed on-line, or via classroom session. Those staff working regularly within A&E departments must undertake the Basic Breakaway skills course, which incorporates modules A and B of the passport. This is a practical session, dates are available on the intranet. Health and Safety It is a statutory requirement that all ABHB staff undertake the Safety, Health & Environment Awareness course every 2 years. Course dates are available on the intranet. Manual Handling All staff must undertake modules A and B of the all-Wales Manual Handling Passport and Information Scheme; those staff involved in the handling of people must also complete relevant practical modules C-F. It is a mandatory requirement to undertake update training/competency assessment every 2 years. Training and competency assessments of Passport compliance are transferable between organisations, you are therefore exempt if you have undertaken the relevant modules of the All-Wales Manual Handling Passport and Information Scheme within the past 2 years. 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