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6509.11k_40
Page 1 of 3
FOREST SERVICE HANDBOOK
ROCKY MOUNTAIN RESEARCH STATION (RMRS)
FORT COLLINS, CO
FSH 6509.11K – SERVICE-WIDE FINANCE AND ACCOUNTING HANDBOOK
CHAPTER 40 – PAYMENTS
Supplement No.: 6509.11k-2015-2
Effective Date: May 26, 2015
Duration: This supplement is effective until superseded or removed.
Approved: JOHN PHIPPS
Station Director
Date Approved: 5/26/2015
Posting Instructions: Supplements are numbered consecutively by Handbook number and calendar
year. Print on blue paper and post by document name. This supplement replaces all previous RMRS
direction to FSH 6509.11k, Chapter 40. Retain this transmittal as the first page of this document. The last
supplement to this title was RMRS 6509.11k-2015-1.
New Document(s):
6509.11k_40
2 Pages
Superseded Document(s)
by Issuance Number and
Effective Date
6509.11k_40 (Supplement 6509.11k-2015-1;
2 Pages
April 3, 2015)
Digest:
49.7 – Changes the name of form RMRS-6500-16 to “Safety Boot Eligibility Validation,” and adds “Fire
Safety Boots” under Option 1 on the form.
RMRS SUPPLEMENT: 6509.11K-2015-2
EFFECTIVE DATE: May 26, 2015
DURATION: This supplement is effective until superseded or removed
6509.11k_40
Page 2 of 3
FSH 6509.11k – SERVICE-WIDE FINANCE AND ACCOUNTING HANDBOOK
CHAPTER 40 – PAYMENTS
49 – SAFETY BOOT REIMBURSEMENT
49.7 – Reimbursement Process
Reimbursement for safety boots is subject to supervisory validation of need and eligibility. For Rocky
Mountain Research Station employees, this validation will be documented on form RMRS-6500-16,
“Safety Boot Eligibility Validation.” The form has two options:

Option 1:
o Field Safety: Employee works in the field 25% or more of the time and field safety boots are
identified as a requirement for the job in the employee’s official position description or approved
job hazard analysis.
o Fire Safety: Employee is eligible for fire safety boots based on the light, moderate, or arduous
work capacity test requirement for any position listed on their current Incident Qualification Card.

Option 2 – Exception Request: Employee works in the field <25% of the time; exception may be
requested due to special projects or unique circumstances. This option must include specific
documentation and justification that necessitates safety boots.
When an employee requests reimbursement for an eligible boot purchase, this must be done via the designated
payment system within 45 days and include a copy of the purchase receipt(s). Supervisors shall maintain a
copy of the RMRS-6500-16 forms and all related documentation of reimbursement requests for their staff
members. A copy shall also be given to the designated employee who will maintain a complete file for the
ASD Staff or Program.
Additional guidance and direction on protective safety boots can be found in both the Washington Office
Amendment and RMRS Supplement to FSH 6709.11, Chapter 20.
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