6509.11k_40 Page 1 of 3 FOREST SERVICE HANDBOOK ROCKY MOUNTAIN RESEARCH STATION (RMRS) FORT COLLINS, CO FSH 6509.11K – SERVICE-WIDE FINANCE AND ACCOUNTING HANDBOOK CHAPTER 40 – PAYMENTS Supplement No.: 6509.11k-2015-2 Effective Date: May 26, 2015 Duration: This supplement is effective until superseded or removed. Approved: JOHN PHIPPS Station Director Date Approved: 5/26/2015 Posting Instructions: Supplements are numbered consecutively by Handbook number and calendar year. Print on blue paper and post by document name. This supplement replaces all previous RMRS direction to FSH 6509.11k, Chapter 40. Retain this transmittal as the first page of this document. The last supplement to this title was RMRS 6509.11k-2015-1. New Document(s): 6509.11k_40 2 Pages Superseded Document(s) by Issuance Number and Effective Date 6509.11k_40 (Supplement 6509.11k-2015-1; 2 Pages April 3, 2015) Digest: 49.7 – Changes the name of form RMRS-6500-16 to “Safety Boot Eligibility Validation,” and adds “Fire Safety Boots” under Option 1 on the form. RMRS SUPPLEMENT: 6509.11K-2015-2 EFFECTIVE DATE: May 26, 2015 DURATION: This supplement is effective until superseded or removed 6509.11k_40 Page 2 of 3 FSH 6509.11k – SERVICE-WIDE FINANCE AND ACCOUNTING HANDBOOK CHAPTER 40 – PAYMENTS 49 – SAFETY BOOT REIMBURSEMENT 49.7 – Reimbursement Process Reimbursement for safety boots is subject to supervisory validation of need and eligibility. For Rocky Mountain Research Station employees, this validation will be documented on form RMRS-6500-16, “Safety Boot Eligibility Validation.” The form has two options: Option 1: o Field Safety: Employee works in the field 25% or more of the time and field safety boots are identified as a requirement for the job in the employee’s official position description or approved job hazard analysis. o Fire Safety: Employee is eligible for fire safety boots based on the light, moderate, or arduous work capacity test requirement for any position listed on their current Incident Qualification Card. Option 2 – Exception Request: Employee works in the field <25% of the time; exception may be requested due to special projects or unique circumstances. This option must include specific documentation and justification that necessitates safety boots. When an employee requests reimbursement for an eligible boot purchase, this must be done via the designated payment system within 45 days and include a copy of the purchase receipt(s). Supervisors shall maintain a copy of the RMRS-6500-16 forms and all related documentation of reimbursement requests for their staff members. A copy shall also be given to the designated employee who will maintain a complete file for the ASD Staff or Program. Additional guidance and direction on protective safety boots can be found in both the Washington Office Amendment and RMRS Supplement to FSH 6709.11, Chapter 20.