Download May OASIS Monthly Status Report

Monthly Status Report
May-2007
Student Administration and Human Capital Management
Project Plan
Budget
Staffing
Milestones
Development
Target Date
Status
% Complete
Jan '06
Feb '06
March '06
May '06
June '06
10/06 Goal,
02/07 Deadline
Complete
Complete
Complete
Complete
Complete
100%
100%
100%
100%
100%
Complete
100%
Student Recruitment Go-Live
Oct '06
Partial
50%
Job Data Converted HCM Recruitment Go-Live (Staff)
Nov '06
Dec. 18 '06
100%
Job Data Converted
Jan '07
Complete
100%
Benefits Data Converted
Feb '07
Complete
100%
Employee Tax Data Converted
Feb '07
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete
Complete
In-Progress
Completed
In-Progress
Completed
In-Progress
In-Progress
In-Progress
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
40%
100%
90%
100%
70%
70%
50%
Start Student Admin Implementation
Academic Structure Defined
Campus Community Defined
Human Capital Management Milestones
Student Bio/Demo Converted
Applicant Data Converted/Applications Loaded/Transfer Articulation/Admission Processing
ISIR Loaded
Enrollment History Converted
Rolling Fin Aid '07-'08 Processing Go-Live
Holds Converted (Service Indicators)
Ready for Live Student Registration
Student Financials Balances Converted
Student Registration Go-Live
Student Financials Go-Live
MyReports Go-Live
OASIS Interfaces Infrastructure Go-live
Ready to Post Grades
Financial Aid Awarded
Calc Tuition/Accept Payments
Student Billing
ePay Go-Live
HCM HR, Time & Labor, Payroll, ePay, and Ben Admin Go-Live
eBenefits and eCompensation Go-Live
Feb '07
Feb '07
Feb '07
March '07
March '07
March '07
March '07
April '07
April '07
April '07
Aug '07
May '07
June '07
June '07
July '07
July '07
July '07
Planned vs Completed Tasks
Planned Tasks
Completed Tasks
Sep-07
Aug-07
Jul-07
Jun-07
May-07
Apr-07
Mar-07
Feb-07
Jan-07
Dec-06
Nov-06
Oct-06
Sep-06
Aug-06
Jul-06
Jun-06
May-06
Apr-06
Mar-06
Feb-06
Jan-06
3300
3000
2700
2400
2100
1800
1500
1200
900
600
300
0
Total In-Progress Tasks = 195
Recent Activity / Accomplishments (Last 30 Days):
(1) Interactive Design & Protoyping (IDP): Effort Reporting, FA Authorizations & Disbursements, Academic Transcripts
(2) Setup/Build: SF Bills to Students, Faculty Center (self service), AA Graduate Degree Requirements, FA RA/TAs, AA Grad Degree Audit, Grading
processes
(3) Conversion: Complete HR data - 3rd pass, External Degrees, Foreign Inst. Transfer Credit.
(4) Testing: FA PLUS Loan processing, SF Self Service mods, Payroll for all paygroups (calc'd & confirmed), Hiring Process, Benefits Administration unit
testing, Time & Labor, Employee Self Service, Manager Self Service, HCM Workflow
(5) Training: Query for SA, PeopleTools for Analysts, Integration Broker, Payroll processing, Time & Labor, On-line FA training (via Blackboard)
(6) Security: Initial HCM security, SF security for campus wide users, Ongoing updates to SR, SF and FA security
(7) Reporting: Additional Dashboards, Validating/updating/expanding EPM extracts for SR and SF reporting, HCM EPM implementation
(8) Strategy: Departmental interfaces, Site B - supporting 3rd party systems
(9) Planning: PeopleTools 8.48 installation, Bundles 9 & 10 application, HCM Go-Live timeline & training
(10) Integration: Developing & Testing numerous HCM interfaces, GL Interface
(11) Modifications: Numerous HCM mods, AA (iPOS) for Grads, ICA Athletic monitoring, Re-write of Student Bill, RA/TA processing,Disable Student
Accomodations Tracking, Performance tuning slow processes
(12) Hosting: PeopleTools 8.48 upgrade, On-site SysAdmin, Quarterly review meeting, EPM upgrade
(13) Production: Site B, Recalc of Tuition & Fees, FA award packaging for Grads
(14) Staffing: New System Admin starts in early June, Open Business Analyst pool - looking to add to ASU staff.
Key Upcoming Activities (Next 30 Days):
(1) IDP's: AECP Non-Credit Processing, FA Satisfactory Academic Progress, Graduation Process, Consolidated Stats & NSC reporting, Mid-term & Final
Grading, Honors & Award calculations
(2) Setup/Build: FA Packaging for Grads, AECP BPGs, Move all HCM setups to PRD, HCM Business process guides & training materials, Academic
Standing, 3rd Party Billings,
(3) Conversion: Conversion into PRD of all HCM data (HR, Job, Position, Benefits, Payroll, etc.), FA Satisfactory Acad Progress, FA Comments, Transcript
Notes
(4) Testing: Final HCM integration testing w/converted data, PeopleTools 8.48 upgraded mods, Site B fail-over, ICA Athletics Mod
(5) Training: HCM Training, Scheduled Workflow training, 2nd round of PeopleTools for Analysts
(6) Security: Production support, HCM go-live security, Employee Self Service, Manager Self Service
(7) Reporting: Continue to roll-out additional content for "MyReports" and dashboards, Continue adapting and growing AD, SR, and SF marts, Deliver HCM
staging and demension tables
(8) Strategy: Staffing for Phase 2, Support structure for live modules, Controlling scope, SIS shutdown
(9) Planning: Preparation for the start of Fall term, Support for HCM go-live questions/issues, Site B Live for June 23 maintenance, Go-live activities for HCM
(10) Integration: BlackBoard, Numerous SF interfaces, Complete remaining HR & Benefits interfaces
(11) Modifications: Requesting and printing Academic Transcripts, Numerous HCM mods & interfaces, Withdrawal process
Current Issues / Concerns:
(1) Resource Management - balancing budget and schedule
(2) Knowledge transfer and workload from consultants to ASU employees
(3) Bundling of HCM Policy changes with HCM 'Big Bang' go-live.
(4) Change Management for HCM go-live.
SA
8/5/2007