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Responsible Administrative Unit:
Title of Policy
Issued:
Revised:
1.0
Possible “Administrative Units” include:
President’s Office, Academic Affairs, Finance &
Administration, Research & Technology
Transfer, Student Life, Human Resources, or
Legal Services
Policy Contact:
The person who is
charged with implementing the policy. Usually…
Director of __________
Email address
BACKGROUND AND PURPOSE
There is often a need for the user to understand why a given policy exists and to whom it
applies. This section requires the policy writer to lay out an explanation and some
background/history for why the policy was created and to define its purpose and scope.
2.0
POLICY
Policy statements are usually fairly simple. A policy statement should articulate a rule or
several related rules to be followed. This section may have some detail, but generally
not too much.
3.0
PROCEDURES
This is the section that holds much of the detail for implementing a policy. This section
could also be called “OPERATIONS” if the policy writer believes that is a more apt title.
It’s not uncommon for there to be subsections within a procedures section, depending on
the policy. This section might define steps that a user would move through in order to
follow a policy. If it doesn’t involve anything sequential, then it might just include details
for how to follow the policy.
Other possible sections include:
DEFINITIONS: Necessary if the policy includes jargon or technical language.
RESPONSIBILITIES: Necessary if the policy covers several offices or functional
areas on campus, or when multiple people in a department play important roles in the
implementation of the policy.
ATTACHMENTS: Some policies have forms that are required as part of procedures.
This section can point the user to a web link to access necessary forms.
DISCLAIMER: Probably not a section used for many policies, but in some cases, a
disclaimer might be necessary.
There may be other sections needed depending on the particular policy. We will
determine that on a case by case basis. This template is intended to serve as a
guide when writing new policies. Older policies will be moved into this template
over time.
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